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Administrative Assistant II - MTBJP00001898

Las Vegas, NV, USA

Job Type

Contract

Pay Rate

$30

About the Role

OVERVIEW:
Provides secretarial/administrative support to non-executive employees or groups in the Bank.

PRIMARY RESPONSIBILITIES:
Performs a wide range of administrative duties including compiling reports, correspondence, etc.
May perform routine data processing and/or data verification for routine processes.
Schedule appointments and maintain calendar for manager. Coordinate all travel arrangements.
Receives screens and directs incoming calls, visitors, mail and email. Prepare responses to routine correspondence and inquiries.
Prepare and arrange business presentations, management letters, and other communications to include agendas, meeting minutes.
Prepare disbursements and billings for approval. Maintains financial expense records.

A current Nevada notary is optional but would be ideal Full listing of duties: Board Meetings: Board of Directors Meeting Packet – scan and file signed minutes in minute book & on server Board of Directors Meeting Packet – bind for meeting; send hard copies via UPS to client as needed Client Requests: Document Preparation (review, edit, question) Two clients have a lot of documents that need to be signed daily. - prepare for signature - review for key items - save in electronic folder for signature Document Execution: sign as a witness as needed Document Execution: scan, email, send via UPS & file Filing: Electronic & Paper Bank / Analysis statements Correspondence Custody / Brokerage Licensing Misc. Mail / Other Paid Bills Wires Office Administration Provide front desk support during board meetings Accept UPS & FedEx deliveries Process mail forwarding Provide notary support as needed (optional) Mail Processing - Open / Distribute / Stamp / Scan / Email / File Prepare & Maintain Conference Rooms Prepare & Maintain Common Areas

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